View All Jobs

Executive Assistant

Who We Are

Established in 1947, CCS is a strategic fundraising firm that partners with nonprofits for transformational change, raising funds today and strengthening organizations for the future. With a perspective and presence that span philanthropic sectors and the globe, CCS works closely with clients to effectively plan, manage, and implement programs that achieve fundraising goals and mission impact. Headquartered in New York, the firm has over 330 professionals and 14 offices throughout the United States and Europe.

The firm is seeking a self-motivated, reliable, friendly, and detail-oriented Executive Assistant to join our very supportive and positive team working out of our Irvine, California office.  The Executive Assistant will lead in all scheduling, coordinate travel, process expenses, manage vendor relationships, and offer additional support to operations, as needed.

Who You Are

To qualify for this position, you must have the ability to quickly learn and understand new procedures and software, follow instructions, and meet deadlines.  You must be a self-starter, a team player, and be highly resourceful. You must also possess excellent organization and oral communication skills. 

The successful candidate will enjoy a small office environment within a larger corporate structure and will take pride in a job well done.  This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.


  • Manage day-to-day operations of the office, including taking calls, interfacing with clients and CCS personnel, and responding to emails
  • Provide scheduling, travel, and expense processing support to a team of three regional executives; areas of focus include:
  • Interfacing with internal and external audiences to schedule meetings
  • Managing the complex calendars of the executive team
  • Making travel and hotel reservations, including tracking airline credits and rewards programs
  • Preparing timeline expense reports and cash reimbursement requests
  • Manage all office vendor relationships
  • Maintain supplies and office equipment (calling for service and supplies)
  • Perform administrative tasks as required, including copying, scanning, binding, errands, filing and any other general office tasks
  • Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and values
  • Additional duties as assigned


  • Prior experience serving as an Executive Assistant, Office Manager, or in business development or similarly focused position
  • Proficient with MS Word, PowerPoint, Excel and Outlook (all are required)
  • High attention to detail
  • Deadline-oriented
  • Extremely well-organized and likes to keep those around him/her organized
  • Strong organizational, project management, and problem-solving skills
  • Ability to multitask effectively within normal time constraints
  • Friendly and professional demeanor
  • Ability to lift 25 pounds as needed
  • Experience with NetSuite or databases, Photoshop, Qualtrics, and Concur a plus

Salary based on experience. No phone calls accepted for this position

CCS Fundraising is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Human Check*