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Team Operations Assistant

CCS Fundraising is one of the most comprehensive and widely recommended fundraising consulting and management firms in the world.  Established in 1947, CCS designs and implements significant fundraising campaigns and programs for marquee institutions throughout the non-profit sector.  CCS serves over 300 organizations each year and supports fundraising goals in excess of $6 billion.

The firm is seeking a talented, experienced, versatile operations professional to join our team working out of our Baltimore Inner Harbor office.  As a member of the team, the successful candidate will assist CCS Mid and South Atlantic executives with business operations and projects as outlined below.

To qualify for this position, you must have the ability to quickly learn and understand new procedures and software, follow instructions, and meet deadlines. The successful candidate will be a self-starter and possess excellent organization and oral communication skills. Must be able to work as a team player and independently prioritize, manage projects, and multi-task in a fast-paced, deadline-oriented work environment. The position requires follow-through, efficiency, and initiative with consideration of the objectives and goals of the team. The successful candidate will enjoy a small office environment within a larger corporate structure and will take pride in a job well done. A passion for philanthropy is a must.

RESPONSIBILITIES:

Administrative Duties (30%)

  • Manage calendar and provide administrative support for one primary executive
  • Schedule travel arrangements for one primary executive
  • Prepare expense reports
  • Schedule meetings and conference calls for multiple executives

Business Development/ Sales and Marketing Duties (40%)

  • Create sales proposals, presentations, and supporting materials including research, reports, and other documents in Word, Excel, PowerPoint and other formats
  • Work with regional executives to develop business development strategies and target specific segments for outreach
  • Provide background, briefings, and preparation for sales executives prior to sales presentations or cultivation events
  • Format, edit and enhance documents for client presentations
  • Compile marketing and sales materials for meetings and for email submissions
  • Collaborate with executives and staff on special projects

Database Management Duties (20%)

  • Manage data entry and reporting inquiries, opportunities, and sales through NetSuite
  • Assist with weekly reporting on sales progress through NetSuite
  • Manage lists for various dinners, conferences, webinars, events, and holidays through NetSuite

General Office Responsibilities (10%)

  • Perform administrative tasks as required, including copying, faxing, scanning, binding, errands, and any other general office tasks
  • Project and administrative support as needed (formatting, proofing, research, filing, oversight on standards of quality for studies, final reports, and presentations)
  • Provide phone and reception relief
  • Maintain supplies

QUALIFICATIONS: previous administrative, operations, marketing or development experience in an office setting. Ability to implement work in a timely way, manage multi-tasks, and interact with multiple clients and colleagues is essential. 

Required:

  • Bachelor’s degree
  • Multi-tasking ingenuity
  • Attention to detail
  • Superior written and oral communication skills
  • Advanced graphics and formatting experience
  • Advanced Proficiency with MS Word, PowerPoint, Excel, and Outlook (all are required)
  • Deadline-oriented
  • Professional, efficient, friendly phone manner and face-to-face interactions
  • A sense of team
  • Ability to self-direct
  • Experience with NetSuite/Oracle, Photoshop, Qualtrics and/or SharePoint a plus

Salary based on experience

No phone calls accepted for this position

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